ALRO keeps the company's procedures, org chart and applications in one intranet on SharePoint Online.
We rebuilt ALRO's intranet on SharePoint Online, starting from the on-premises portal. Employees open work procedures, the org chart, news, the application catalogue and department sites from the same portal.
- Intranet
- Internal communication
- Collaboration
Business need
ALRO ran its intranet on SharePoint on-premises. The forum, quotations, forms and phone directory were no longer maintained, and old documents sat in the same navigation as current ones.
The company needed a portal on SharePoint Online, with work procedures managed by quality assurance, an org chart updated from the HR database, and access to the company's applications and departments from one place.
Result
ALRO's intranet has run on SharePoint Online for all employees since October 2025. Procedures carry a revision date and a review date, the org chart is updated daily from the HR database, and each employee has one page with the groups and libraries they can access.
Solution delivered
- Portal structureFive sections, defined after reviewing the on-premises portal section by section. Company, News and events, Employee page, Digital Workspace and the people search.
- Content migrationEvery section of the on-premises portal has a destination in the new portal. Content that was no longer maintained was not migrated, and documents no longer in use were moved to the Archive.
- Work proceduresThe procedures library carries a revision date and a review date, as required by quality assurance. The internal rules and the GDPR and NIS 2 guidance are in the same section.
- Org chart from the databaseA scheduled script reads the HR database daily and updates the org chart. It adds new employees, updates changed details and deactivates employees no longer in the database. Email addresses come from Microsoft Entra.
- Each employee's workspaceThe collaboration page lists the Microsoft 365 groups and libraries the user can access, updated automatically. Department sites have their own permissions, for department members only.
- Applications and informationThe application catalogue opens the company's applications from the portal, with each user's favourites. News, events, benefits, internal jobs and courses have their own pages.
- Staged launchThe portal launched first for quality assurance, HR and marketing, with technical training, then for all employees, with a user guide. The on-premises portal shows the address of the new one.
How it works
- 01
Reviewing the old portal
Each section of the on-premises portal gets a destination in the new structure or moves to the Archive.
SharePoint
- 02
The new portal
Pages, libraries and department sites are built on SharePoint Online, with permissions per department.
- SharePoint Online
- 03
The org chart
The scheduled script reads the HR database daily and writes the changes to the org chart lists through Microsoft Graph.
Entra ID
- 04
The launch
The departments that publish content get the portal first, then it opens to all employees.
Microsoft 365
