ANPCDEFP manages attendance, leave and business travel in a single platform.

Solution delivered

• The internal administration platformOne system for attendance, timesheets, leave, remote work and business travel, on the Power Platform, with separate development, test and production environments. HR maintains the reference data (activities, projects, leave types, public holidays, budgets, countries and cities).
• Organisation structure and access rightsEach department is a separate unit in the system. Employees have access to their own records, coordinators to their department's, and directors to every department's.
• Working time by activity and projectEmployees record their time daily by activity type and project, and the team's attendance updates from the timesheet. The day closes automatically at the end of the day; only an administrator can correct it afterwards.
• Leave and remote workThe request calculates working days against the public holiday calendar and is approved by the coordinator, then by the director, with a stand-in when the approver is away. The approval records the days in the timesheet and deducts them from the annual balance; HR is notified of unpaid leave.
• Business travel, with its budgetsThe travel order is assigned to the daily allowance, transport and accommodation budgets, including split budgets and trips with intermediate stops. The director can adjust the budgets during approval, and at the end the travel order and supporting documents are generated with the approvers' names.
• Reporting for managementThe dashboard shows the team's status, leave balances and requests awaiting approval. Power BI reports give hours by employee, activity and department and the monthly summary, with incomplete days flagged.
• The digital workspaceThe agency intranet and team workspaces on SharePoint Online and Teams, with documents migrated from the file servers. The administration platform opens from the intranet, and travel documents are archived in SharePoint.