The robot handles the repetitive postings. The accountant decides and stays accountable.
For Aldia's portfolio of companies, a robot collects the e-invoices from Romania's national e-invoicing system, posts them in the accounting software and matches bank statements with invoices. A model in Microsoft Foundry calculates the proposed ledger account for every line. The accountant receives the report with the alerts and decides on the cases that call for professional judgement.
Business need
For every company in the portfolio, the same monthly tasks were done by hand: the e-invoices, the bank statements, the cash book, the overdue items.
Every invoice line and every payment needed a ledger account to be chosen, repetitive work that took up the accountants' time.
Result
The robot handles the repetitive work, while the accountant remains the one who decides and is accountable for the books. The accountants spend their time on analysis, on their clients and on the cases that call for professional judgement.
Solution delivered
- The e-invoicesCollected and validated in the accounting software, for every company in the portfolio.
- The ledger account proposalCalculated by the model in Foundry, in an EU region, on every invoice line and every bank statement transaction.
- Bank statements and cash bookPayments matched with invoices, the cash book filled in, overdue items reconciled.
- Confidence threshold and reportProposals below the threshold are not posted: they are flagged for the accountant's decision. At the end, a report with the alerts.
How it works
- 01
The e-invoices
Collected from the e-invoicing system for every company.
- e-invoicing
- 02
The proposal
The model in Foundry calculates the account and the payment matching.
Azure
- 03
The accounting software
The validated entries are posted in the accounting software.
- ERP
- 04
The accountant
Receives the report, checks the alerts and decides on the flagged cases.
SharePoint
