Cool Ice runs production, stock and distribution in one system, integrated with accounting in SAGA.
We built the Cool Ice plant's operational system to order, covering production planning and recording, cold store management, distribution through sales agents and goods resold from other producers. Accounting stays in SAGA and receives production handed over to the warehouse automatically.
Business need
Cool Ice makes ice cream at its Bacău plant and distributes it through its own sales agents, who load goods from the cold store and deliver them on their routes. Besides its own production, the company resells products from other producers.
Production, the warehouse and agent loading were kept in separate documents, then reconciled by hand with stock in SAGA. Actual stock, the batch of each product and the goods loaded by agents were not visible day to day, and the traceability required in the food industry was rebuilt from documents.
Result
Management has the status of production, stock by product and batch, and the goods loaded by each agent at any moment. Every batch is traced from ingredients to the agent who loaded it, and annual distribution losses are under RON 5,000.
Solution delivered
- Production planning and recordingProduction is recorded by product, following the recipe book, with ingredient consumption by batch. The production manager confirms the final quantity, identified by access card.
- Batch traceabilityThe traceability sheet links the finished product to the recipe, the ingredient batches and the production line. Every box carries a barcode label with the product and the batch.
- Cold store managementGoods enter stock only on the transfer note from production, validated by the warehouse keeper by scanning. Stock is kept by product and batch, separately for own production and resold goods.
- Distribution through sales agentsThe agent requests goods from the mobile app, also while on the route. The request is validated against available stock, and loading is done by scanning, on the delivery note signed by the agent and the warehouse keeper.
- Goods from other producersGoods are received by invoice, with labels generated in the system for products without a barcode.
- Accounting integrationProduction accepted into the warehouse is posted automatically in SAGA as a finished goods receipt, with no re-entry.
- Reporting and controlProduction, stock, traceability and distribution reports in the web back office. Goods issued as samples are recorded with the user and the reason, and each role has access only to its own operations.
How it works
- 01
Production
The production manager records production by recipe and batch, and the system prints the labels.
- Mobile app
- 02
Warehouse
The warehouse keeper validates the transfer note by scanning, and stock is updated by batch.
- Mobile app
- 03
Distribution
The agent's request is validated against stock, and loading closes with the delivery note.
- Mobile app
- 04
Accounting and reporting
The production handover is posted in SAGA, and management follows production, stock and distribution in the back office.
SAGA- .NET and Angular
